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Invoicing

GOPayments Invoicing is a comprehensive solution that allows businesses to create, send, and manage professional invoices with cryptocurrency payment options. This feature streamlines the billing process by combining traditional invoicing with modern cryptocurrency payments, making it easier for businesses to get paid quickly and securely.

What is GOPayments Invoicing?​

GOPayments Invoicing is a complete billing solution that enables businesses to:

  • Create professional invoices with cryptocurrency payment options
  • Send invoices directly to customers via email
  • Track payment status in real-time
  • Accept payments in multiple cryptocurrencies
  • Generate detailed reports and analytics
  • Automate recurring billing cycles

Key Features​

  • Professional Templates: Beautiful, customizable invoice templates
  • Multi-Currency Support: Accept payments in various cryptocurrencies
  • Real-time Tracking: Monitor invoice status and payments instantly
  • Automated Reminders: Send payment reminders automatically
  • Tax Calculations: Built-in tax calculation and reporting
  • PDF Generation: Download invoices as professional PDF documents
  • Recurring Billing: Set up automatic recurring invoices
  • Customer Portal: Allow customers to view and pay invoices online

Creating Your First Invoice​

Step 1: Access Invoicing Dashboard​

  1. Log in to your GOPayments dashboard
  2. Navigate to "Invoicing"
  3. Click "Create New Invoice"

Step 2: Invoice Details​

  1. Invoice Information

    • Invoice Number: Auto-generated or custom number
    • Issue Date: Date the invoice was created
    • Due Date: Payment deadline for the invoice
    • Currency: Base currency for the invoice (USD, EUR, etc.)

  2. Customer Information

    • Customer Name: Name of the customer or company
    • Email Address: Customer's email for invoice delivery
    • Billing Address: Complete billing address
    • Tax ID: Customer's tax identification number (if applicable)

  3. Business Information

    • Your Business Name: Your company or business name
    • Business Address: Your complete business address
    • Tax ID: Your business tax identification number
    • Logo: Upload your business logo (optional)

Step 3: Invoice Items​

Add line items to your invoice:

  1. Item Description: Detailed description of the product or service
  2. Quantity: Number of units or hours
  3. Unit Price: Price per unit or hour
  4. Tax Rate: Applicable tax rate for the item
  5. Total: Automatically calculated total

Example Invoice Items:

Item: Web Development Services
Quantity: 40 hours
Unit Price: $75.00
Tax Rate: 8.5%
Total: $3,255.00

Item: Domain Registration
Quantity: 1 year
Unit Price: $15.00
Tax Rate: 8.5%
Total: $16.28

Step 4: Payment Options​

Configure cryptocurrency payment options:

  1. Accepted Cryptocurrencies

    • Select which cryptocurrencies to accept
    • Supported options include:
      • Bitcoin (BTC): On Bitcoin network
      • Ethereum (ETH): On Ethereum network
      • USDT: On Ethereum, Tron, BSC, Arbitrum networks
      • USDC: On Ethereum, Solana, BSC, Arbitrum networks
      • Solana (SOL): On Solana network
      • TON: On TON network
      • BNB: On BNB Smart Chain

  2. Payment Terms

    • Payment Due: Number of days until payment is due
    • Late Fees: Optional late payment fees
    • Discounts: Early payment discounts (if applicable)

  3. Payment Instructions

    • Custom payment instructions for customers
    • Special terms or conditions

Step 5: Send Invoice​

  1. Review Invoice: Double-check all details before sending

  2. Send Method: Choose how to send the invoice

    • Email: Send directly to customer's email
    • Share Link: Generate a shareable link
    • Download PDF: Download for manual delivery

  3. Email Template: Customize the email message

  4. Send Invoice: Deliver the invoice to your customer

Invoice Management​

Invoice Dashboard​

Your invoicing dashboard provides:

  • Invoice List: View all your invoices in one place
  • Status Tracking: See payment status for each invoice
  • Quick Actions: Edit, duplicate, or delete invoices
  • Search & Filter: Find specific invoices quickly
  • Bulk Operations: Perform actions on multiple invoices

Invoice Statuses​

Track your invoices with these statuses:

  • Draft: Invoice created but not sent
  • Sent: Invoice delivered to customer
  • Viewed: Customer has viewed the invoice
  • Paid: Payment received and confirmed
  • Overdue: Payment past due date
  • Cancelled: Invoice cancelled or voided

Payment Tracking​

Monitor payments in real-time:

  • Payment Notifications: Instant alerts when payments are received
  • Transaction Details: View blockchain transaction information
  • Payment History: Complete payment history for each invoice
  • Refund Management: Process refunds when necessary

Recurring Invoices​

Setting Up Recurring Billing​

  1. Create Recurring Template

    • Set up invoice template with recurring items
    • Define billing frequency (weekly, monthly, quarterly, annually)
    • Set start and end dates for recurring cycle

  2. Customer Subscription

    • Add customer to recurring billing
    • Set up automatic invoice generation
    • Configure payment reminders

  3. Automated Process

    • Invoices generated automatically
    • Email notifications sent to customers
    • Payment tracking and follow-up

Recurring Invoice Examples​

Monthly Subscription:

Service: Premium Software License
Amount: $99.00/month
Frequency: Monthly
Start Date: January 1, 2024
End Date: December 31, 2024

Quarterly Retainer:

Service: Marketing Consulting
Amount: $2,500.00/quarter
Frequency: Quarterly
Start Date: January 1, 2024
End Date: December 31, 2024

Customer Portal​

Customer Experience​

Your customers can:

  • View Invoices: Access all their invoices in one place
  • Make Payments: Pay invoices directly with cryptocurrency
  • Download Receipts: Get payment confirmations and receipts
  • View History: See complete payment history
  • Update Information: Manage their billing information

Portal Features​

  • Secure Access: Password-protected customer accounts
  • Mobile Responsive: Works on all devices
  • Multi-Language: Support for multiple languages
  • Custom Branding: Match your business branding

Reports and Analytics​

Financial Reports​

Generate comprehensive reports:

  • Revenue Reports: Track total revenue by period
  • Payment Methods: See which cryptocurrencies are most popular
  • Customer Analytics: Understand customer payment patterns
  • Tax Reports: Generate tax-ready reports
  • Aging Reports: Track overdue invoices

Dashboard Analytics​

Monitor your business performance:

  • Total Invoices: Number of invoices created
  • Paid Invoices: Successfully paid invoices
  • Outstanding Amount: Total amount pending payment
  • Average Payment Time: How quickly customers pay
  • Payment Success Rate: Percentage of successful payments

Best Practices​

For Businesses​

  1. Clear Descriptions: Provide detailed item descriptions
  2. Professional Templates: Use consistent, branded templates
  3. Timely Follow-up: Send payment reminders promptly
  4. Multiple Payment Options: Accept various cryptocurrencies
  5. Keep Records: Maintain detailed invoice and payment records

For Customers​

  1. Verify Details: Check invoice details before payment
  2. Use Correct Network: Ensure correct blockchain network
  3. Keep Receipts: Save payment confirmations
  4. Contact Support: Reach out for any questions
  5. Pay on Time: Avoid late fees and maintain good standing

Tax and Compliance​

Tax Management​

  • Automatic Calculations: Built-in tax calculation engine
  • Multiple Tax Rates: Support for different tax jurisdictions
  • Tax Reports: Generate tax-ready reports
  • VAT Support: European VAT compliance
  • Sales Tax: US sales tax calculations

Compliance Features​

  • Audit Trail: Complete transaction history
  • Data Export: Export data for accounting purposes
  • GDPR Compliance: European data protection compliance
  • PCI Compliance: Secure payment processing
  • KYC/AML: Know Your Customer and Anti-Money Laundering

Troubleshooting​

Common Issues​

  1. Invoice Not Sent

    • Check customer email address
    • Verify email delivery settings
    • Check spam folders

  2. Payment Not Received

    • Verify correct network was used
    • Check payment amount matches exactly
    • Ensure wallet address is correct

  3. Customer Can't Access Invoice

    • Verify invoice link is correct
    • Check if invoice has expired
    • Ensure customer has internet access

  4. Recurring Invoice Issues

    • Check recurring settings
    • Verify customer subscription status
    • Review billing cycle configuration

Getting Started​

Ready to start using GOPayments Invoicing? Follow these steps:

  1. Create Account: Sign up for a GOPayments account
  2. Set Up Business: Add your business information and logo
  3. Create First Invoice: Generate your first invoice
  4. Test Payment: Make a test payment to verify everything works
  5. Go Live: Start sending invoices to real customers
  6. Monitor Performance: Track payments and optimize your process

GOPayments Invoicing makes cryptocurrency payments simple and professional. Start creating invoices and getting paid in crypto today!